This Data Protection Policy is effective from 1 June 2022 and may be updated from time to time. If you have any questions about our data protection policy, please write to:
The Data Protection Officer
Data Protection Notice
This Data Protection Notice (“Notice”) defines how MVX Management LLP (“Multiverse Partners”) (collectively as “we”, “us”, or “our”) collects, uses, discloses, or otherwise processes Personal Data of our Customers in accordance with the Singapore Personal Data Protection Act (“PDPA”).
This Notice applies to personal data in our possession or under our control, including personal data in the possession of organisations which we have engaged to collect, use, disclose or process personal data for our purposes.
Customer - means an individual who (a) has contacted us through any means at anytime from anywhere to find out more about any goods or services we provide, or (b) may, or has entered a contract with us for the supply of any goods or services by us, or (c) contracted to provide professional services, managed services, and/or Software-as-a-Service ("SaaS") for the fulfilment of our service obligations to Customer(s).
Personal Data - means data, whether true or not, about a customer who can be identified: (a) from that data; or (b) from that data and other information to which we have or are likely to have access for the purpose of fulfilling our service obligations.
2. Depending on the nature of your interaction with us, some examples of personal data which we may collect from you are your name, email address and contact telephone number.
3. Other terms used in this Notice shall have the meanings given to them in the PDPA (where the context so permits).
COLLECTION, USE AND DISCLOSURE OF PERSONAL DATA
4. We generally do not collect your personal data unless (a) it is provided to us voluntarily by you directly or via a third party who has been duly authorised by you to disclose your personal data to us (your “authorised representative”) after (i) you (or your authorised representative) have been notified of the purposes for which the data is collected, and (ii) you (or your authorised representative) have provided written consent to the collection and usage of your personal data for those purposes, or (b) collection and use of personal data without consent is permitted or required by the PDPA or other laws. We shall seek your consent before collecting any additional personal data and before using your personal data for a purpose which has not been notified to you (except where permitted or authorised by law).
You have choices regarding our collection, use and/or disclosure of your personal data. You have the right to object to the processing of your personal data and withdraw your consent in the manner described in clause 8. If you choose not to provide us with your personal data, please note that we may not be able to fulfil our contractual duties towards you or facilitate your request.
5. We may collect and use your personal data for any or all the following purposes:
Performing obligations in the course of or in connection with our provision of the goods and/or services requested by you.
Verifying your identity.
Responding to, handling, and processing queries, requests, applications, complaints, and feedback from you.
Managing your relationship with us; and
Complying with any applicable laws, regulations, codes of practice, guidelines, or rules, or to assist in law enforcement and investigations conducted by any governmental and/or regulatory authority.
Any other purposes for which you have provided the information.
Any other incidental business purposes related or in connection with the above.
6. We may disclose your personal data where such disclosure is required for performing obligations during or in connection with our provision of the goods and services requested by you; or to third-party service providers, consultants, agents, and other organizations that we have engaged to perform any of the functions with reference to the above-mentioned purposes.
7. The purposes listed in the above clauses may continue to apply even in situations where your relationship with us (for example, pursuant to a contract) has been terminated or altered in any way, for a reasonable period thereafter (including, where applicable, a period to enable us to enforce our rights under any contract with you).
WITHDRAWING YOUR CONSENT
8. The consent that you provide for the collection, use and disclosure of your personal data will remain valid until such time it is being withdrawn by you in writing. You may withdraw consent and request us to stop collecting, using and/or disclosing your personal data for any or all the purposes listed above by submitting your request in writing or via email to our Data Protection Officer at the contact details provided in clause 23 below.
9. Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences which may affect your rights and liabilities to us. In general, we shall seek to process your request within ten (10) business days of receiving it. Should we require more time to give effect to a withdrawal notice, we will inform you of the time frame by which the withdrawal of consent will take effect.
10. Whilst we respect your decision to withdraw your consent, please note that depending on the nature and scope of your request, we may not be able to continue providing our goods or services to you and we shall, in such circumstances, review and notify you on the consequences before completing the processing of your request. Should you decide to cancel your withdrawal of consent, please inform us in writing in the manner described in clause 8 above.
11. Please note that withdrawing consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclose without consent is permitted or required under applicable laws.
ACCESS TO AND CORRECTION OF PERSONAL DATA
12. If you wish to make (a) an access request for access to a copy of the personal data which we hold about you or information about the ways in which we use or disclose your personal data, or (b) a correction request to correct or update any of your personal data which we hold about you, you may submit your request in writing or via email to our Data Protection Officer at the contact details provided in clause 23 below.
13. Please note that a reasonable fee may be charged for an access request. If so, we will inform you of the fee before processing your request.
14. We will respond to your request as soon as reasonably possible. In general, our response will be within thirty (30) calendar days. Should we not be able to respond to your request within thirty (30) calendar days after receiving your request, we will inform you in writing within thirty (30) calendar days of the time by which we will be able to respond to your request. If we are unable to provide you with any personal data or to make a correction requested by you, we shall generally inform you of the reasons why we are unable to do so (except where we are not required to do so under the PDPA).
PROTECTION OF PERSONAL DATA
15. To safeguard your personal data from unauthorised access, collection, use, disclosure, copying, modification, disposal, or similar risks, we have introduced appropriate administrative, physical and technical measures such as up-to-date antivirus protection, multi-factor authentication, encryption, use of privacy filters and disclosing personal data both internally and to our authorised third-party service providers and agents only on a need-to-know basis.
16. You should be aware, however, that no method of transmission over the Internet or method of electronic storage is completely secure. While security cannot be guaranteed, we strive to protect the security of your information and are constantly reviewing and enhancing our information security measures.
ACCURACY OF PERSONAL DATA
17. We generally rely on personal data provided by you (or your authorised representative). To ensure that your personal data is current, complete, and accurate, you are required to update us as soon as reasonable if there are changes to your personal data by informing our Data Protection Officer in writing or via email at the contact details provided in clause 23 below.
18. We will take reasonable steps to ensure that the personal data we collect about you is accurate, complete, not misleading and kept updated, considering its intended use. Where possible, we will validate the information provided by you using generally accepted practices and guidelines.
RETENTION OF PERSONAL DATA
19. We may retain your personal data for as long as it is necessary to fulfil the purpose(s) for which it was collected, or as required or permitted by applicable laws.
20. We will cease to retain your personal data or remove how the data can be associated with you as soon as it is reasonable to assume that such retention no longer serves the purpose for which the personal data was collected and is no longer necessary for legal or business purposes.
TRANSFERS OF PERSONAL DATA OUTSIDE OF SINGAPORE
21. You recognise that we work with third-party professional service firms, service providers, agents, organizations, and independent consultants inside and outside of Singapore. We generally do not transfer your personal data to countries outside of Singapore. However, your personal data may be transferred outside of Singapore to fulfil the projects and assignments. If we do so, we will take reasonable steps to ensure that your personal data continues to receive a standard of protection that is at least comparable to that provided under the PDPA.
DATA BREACH NOTIFICATION
22. In the event of a breach of security leading to accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data, we shall promptly access the impact and if appropriate report this breach within three (3) calendar days to the PDPC. We will notify you when the data breach is likely to result in significant harm to you after our notification to PDPC. We may also notify other relevant regulatory agencies, where required.
DATA PROTECTION OFFICER
23. You may contact our Data Protection Officer if you have any enquiries or feedback on our personal data protection policies and procedures, or if you wish to make any request, please write to:
Email Address: firstname.lastname@example.org
24. This Notice applies in conjunction with any other notices, contractual clauses and consent clauses that apply in relation to the collection, use and disclosure of your personal data by us.
25. We may revise this Notice from time to time, such as in response to changes to legislation, without any prior notice. We remain committed to safeguarding your information and being open about our data protection practices.
26. You may determine if any such revision has taken place by referring to the date on which this Notice was last updated. Your continued use of our services constitutes your acknowledgement and acceptance of such changes.